Because the world of labor grows extra distributed on daily basis, firms are searching for easy and seamless methods to bring their groups together in actual life. With employees unfold throughout a number of cities and a number of nations, getting the crew together is extra vital now than ever earlier than. But it surely additionally comes with a brand new set of challenges on the subject of organizing, managing, and expensing journey for these useful in-person moments.
That’s the place TravelPerk and Pleo are available in. Together, we make it extremely straightforward for our clients to e book and handle real-life occasions. A fast reserving on TravelPerk’s all-in-one platform mixed with Pleo’s capability to match every receipt to a specific expense makes for a seamless planning expertise. No complications. No chaotic paperwork.
We caught up with Byron Cowie, Head of Reporting and Management at Luno, who explains how the magic mixture of TravelPerk and Pleo makes bringing individuals together IRL stress-free.
A highlight on Luno
Luno is a worldwide cryptocurrency funding firm that’s making investing easy for 11 million clients in 43 nations.
To run their enterprise globally, Luno depends on a distributed crew unfold throughout completely different continents. They run 9 places of work within the UK, South Africa, Nigeria, Singapore, Malaysia, Indonesia, Australia, and the USA. They name their groups “distant however reachable” — and so they use TravelPerk to bring their employees together IRL.
Additionally they handle their bills with our strategic partner Pleo, who help Luno’s monetary crew neglect what infinite journey receipts and reimbursement claims seem like.
A time earlier than TravelPerk
Earlier than the Covid-19 pandemic, the crew at Luno had one bank card to make use of for all journey bills. The corporate was small at the moment, with solely 4 individuals working within the Finance crew when Byron joined again in 2018.
Quickly, the pandemic hit and made any and all journey disappear.
In response to Byron, it was truly an enormous reduction for the Finance crew due to how a lot bother journey expense administration was at that time. “We needed to monitor the steadiness of the cardboard used for journey bookings and prime it up. The issue was that many individuals booked on the identical day, and it took fairly a while for the deposit to replicate on the cardboard. Ultimately, it might lead to three or 4 days when individuals merely could not e book journey.”
After which in 2021, journey began to select again up once more, and the scenario grew much more difficult: “Instantly, after the urge for food for journey had been misplaced over the pandemic, individuals wanted to see one another.”
That, mixed with the truth that the headcount at Luno had grown considerably by that point, meant that managing journey was turning right into a nightmare. In just some brief years, Luno’s Finance crew alone grew from 4 to 40 individuals. These 40 individuals had numerous work to do — and coping with resort and flight reimbursements wasn’t on their agenda.
That’s when Luno discovered TravelPerk.
The TravelPerk & Pleo period
Clearly, Luno wanted to discover a resolution. And quick. So, they got here to TravelPerk and located that our platform saved Byron’s crew money and time. Now, all their journey bookings and budgets are centralized in a single place, and their vacationers are lastly in a position to e book and handle their very own journeys, in their very own manner.
What made it much more good for the Luno crew was placing a correct expense administration resolution in place. Enter Pleo.
“It was meant to be a brief resolution”, Byron explains, “However with Pleo, it turned out to be so seamless we haven’t felt the necessity to change something.”
The crew loves the user-friendly UI each platforms present and naturally, the truth that they’ll e book their very own journey, pay with the pre-funded firm Pleo card linked to the Travelperk account, and be utterly unbiased of the Finance division.
Within the 12 months to this point, Luno employees booked 228 journeys by means of TravelPerk, costing roughly 1 / 4 of one million {dollars}.
“It has been fairly a sport changer for us as a result of as quickly as we had the TravelPerk platform and all approvals arrange, we might simply add a Pleo bank card, and that was it. We introduced journey again for the corporate in about 2 weeks.”
How TravelPerk impacts Luno’s firm tradition
Byron says he noticed that the introduction of Pleo and TravelPerk had a constructive impact on the corporate. “It’s been nice to empower individuals to independently spend the place they wanted and the place they had been licensed to.”
It has additionally impacted the temper of the entire Finance division. Now, they don’t must chase individuals for receipts. They’ve full management of the budgets and journey spending throughout all departments. They need not fear about an worker reserving an out-of-budget resort as a result of that is merely not an possibility!
Journey insurance policies set in TravelPerk and spend limits on Pleo playing cards meant there was no want for the Finance crew to take part instantly in worker spending. In flip, this freed up extra time for them to spend on vital duties on daily basis as a substitute.
—
If you wish to see how TravelPerk can help you lower your expenses on enterprise journey, save time managing bills, and enhance journey coverage compliance, schedule a demo to see our platform in motion.
